Events are rarely a simple affair; a number of factors go into planning an event and missing just one of them could make the difference between a successful event and a complete disaster. Matters get a little more complicated when you organize a themed event or dinner, as the decoration of your event and the atmosphere that you are trying to create take center stage.
We certainly know a thing or two about decorating an event! We have dedicated the past twenty years to create our own decorations for all types of corporate events in Spain. In this post, we share some of the knowledge we have gained.
Essentials for Planning a Themed Party
First of all, for your event to be as realistic as possible, you need to choose top-quality materials to recreate the scene. Shortcuts will rarely work, so make sure your materials will last the length of your event.
Next up, make sure you hire a team of professionals who know how to handle all the necessary tools in order to bring your ideas to life. As with any event, hiring the right people is vital.
Thirdly, set out from the start what type of event you want to run and what overall goals you hope to achieve from your event. Organizing an event only makes sense if you know what purpose it fulfills: are you bringing professionals together for a conference? Are you rewarding your teams with an incentive trip? Are you attempting to improve your team’s productivity with an elaborate team-building exercise? Knowing what type of event and goals you are aiming to achieve will help you plan the decorations for your event, so the overall feel of the event makes sense to your attendees and helps set the scene for whatever you have in store for them.
Finally, make sure you know which venue you are decorating. Find out the location, accessibility (for the larger and more elaborate productions that need large props), size of the venue, whether it is an indoor or an outdoor event, and a number of other factors.
Budget on decors
Write down the financial limitations and how much you can really spend only on decorations.
Time frame of the event
It is very important to know which time slot of the day you have chosen for the event. The decorations planned for the daytime never suits the nighttime or the evening. The decorations have to be specific for the morning, daytime, evening, and night functions.
Nature of the event
The decorations for different events vary. Therefore note down whether it a party, get together, wedding, prom, music festival, workshop or competition, etc.
Attendants / Audience
Note down the target age group of the event. It may be kids, teens, elderly citizens, or everyone without age limits. And if you are considering visitors from a specific social status or career level, note down about them too. Some events are gender-specific. To highlight that too.
It’s about whether you’re the only person to do the decorations, or to which extend you can get the help of others, the number of people engaged in decors as a group, etc.
You have to note down how much time is left or given for the whole job. The number of days you’ve got for the purpose.
Resources are not only physical material but also human resources with different talents. If you can find more natural stuff rather than decoration items from stores, note down a list of them. If you have a person well at drawing, carpentry, fabric work, sculpture, etc. in your team, note down about them as well.